To thank you for booking your reservation through Travel Planners
in the official housing block, you will be entered in a raffle to win
an upgrade to a one-bedroom suite for your entire hotel stay, valid
for reservations for dates of stay that include October 4–8, 2015.
Your reservation must be made by September 9, 2015, in order
to qualify for the raffle. Winner(s) will be notified via e-mail on
September 11, 2015.
Applying for Hotel Accommodations
The following housing procedures apply to all general registrants
of the Clinical Congress. If you are a Regent, Officer, Past-Officer,
Advisory Council Chair, Governor, Recipient of the Distinguished
Service Award, Special Invited Guest, or Standing Committee Chair
and are applying for the Hilton Chicago, use the special housing
application sent to you.
The ACS has appointed Travel Planners to coordinate housing for
the 2015 Clinical Congress. Reservation requests will be processed
on a first-come, first-served basis and must be received by
Wednesday, September 9, 2015. Reservations received after the
housing cut-off date of Wednesday, September 9, 2015, or after
the room blocks are filled, are subject to space and rate availability.
Housing requests can be made using ONE of the following options:
GO ONLINE to www.tphousing.com/Ph2/index2.
aspx?EICode=3116&Attcode= 72 to submit your Clinical Congress
hotel reservation. A credit card is needed to guarantee your
reservation at the time of booking. The online reservation service
is available 24 hours a day, seven days a week.
CALL Travel Planners at 888-810-4455 or 212-532-1660
(international attendees) between 9:00 am and 7:00 pm ET,
Monday through Friday. A credit card is needed to guarantee
your reservation at time of booking.
FAX your completed Clinical Congress Hotel Reservation Form
(which can be found at www.facs.org) to 212-779-6128. A credit
card is needed to guarantee your reservation.
MAIL your completed Hotel Reservation Form (which can be found
at www.facs.org) and mail with credit card guarantee to:
Travel Planners/ACS Housing Bureau
381 Park Ave. South, 3rd Floor
New York, NY 10016
Please do not send your request directly to the hotel or to the ACS
office; doing so will only delay the processing of your request. If you
do not receive acknowledgement within 72 hours, please contact
Travel Planners at firstname.lastname@example.org or at the phone numbers
indicated. Please verify your acknowledgment for accuracy. It is the
only acknowledgment you will receive.
Reservations made via the website, phone, fax, or mail will require a
credit card (American Express, VISA, or MasterCard) for guarantee
purposes only. Credit cards will not be charged at the time the
reservation is made. Credit cards will only be charged directly by
the hotel if your reservation is not cancelled at least 72 hours prior
to arrival or in accordance with your hotel’s cancellation policy as
noted on your confirmation.
Changes and Cancellations
Do not call or write the ACS office to change or cancel your
reservation. Changes to and/or cancellation of your reservation
should be made with Travel Planners (the ACS official housing
bureau) until September 29, 2015, at 7:00 pm ET. Beginning
September 30, you must contact the hotel directly to make
any changes. Please ask for a confirmation number when canceling
or changing your reservation directly with the hotel.
Your credit card will not be charged unless you cancel your
reservation less than 72 hours in advance of arrival date or in
accordance with your hotel’s cancellation policy as noted on
your reservation confirmation.
Book your room through Travel Planners at one of the official Clinical Congress Hotels!
To obtain the necessary amount of meeting and exhibit space at the convention center and hotels, the
ACS must commit to a minimum number of guest rooms. If that commitment is not met, the ACS will incur
significant financial penalties and have difficulty obtaining sufficient meeting space in the future. This issue can
have a major impact on the programs that the ACS is able to offer in the future. You can help the ACS avoid
penalties by booking your reservation through the official housing company.